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10 Best Printers for Teachers in 2023【Reviewed】

 “Once you have two versions of an article, it will not be worrisome even if you lose the hard copy. Just connect to your printer and print out another copy immediately and Voila!”  

Hearing the word Printer might not seem like a big deal to most of us but having a printer at home or office will save you from going all the way to the printer’s shop just to get a page or two printed. By having a printer at home, you save yourself the hassle and a lot of time, money, and energy.

The most significant use of printers after offices is in schools, colleges, universities, and other educational institutions. The administration uses printers to print out admission forms, notices, timetables, upcoming events, exam datasheets, results, and that’s why it’s a must-have for teachers

So how does a teacher choose a printer for use at home or school? Which models are better than others and why? What specifications to look for in a printer before purchasing it? All these and many more questions will be answered once you read our list of the best printers for teachers, along with a guide, and FAQs that we have compiled. So let’s get started!

Best Printers for Teachers in 2023:

Canon IP8720 Wireless Printer, AirPrint and Cloud Compatible10/10 (Editor's Choice)
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Epson EcoTank ET-2760 Wireless Color9/10
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Brother HL-L3210CW Compact Digital Color Printer9/10
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HP OfficeJet Pro 8025e Wireless Color All-in-One Printer9/10
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Canon TR8620 All-In-One Printer For Home Office8/10
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Brother Compact Monochrome Laser Printer8/10
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HP Color LaserJet Pro Multifunction M479fdw8/10
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Canon PIXMA TR7520 All-In-One8/10
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Epson Expression Home XP-4100 Wireless Color Printer7/10
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HP DeskJet 2755e Wireless Color All-in-One Printer7/10
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1. Canon IP8720 Wireless Printer

Why do we love it?

  • The compatibility with PC, laptops, and smartphones makes it more user-friendly
  • The features of this printer make it worth every penny
  • It is wireless so easy to use, and portable
  • It has a super easy-to-use interface and an easy-to-understand instructions manual.
Color printingNoise level: Approx. 43.5 DB
14.5 pages printing per minute 
Up to 13 x 19 inches printing

2. Epson EcoTank ET-2760 Wireless Color All-in-One  Printer with Scanner and Copier

Why do we love it?

  • It is compatible with PCs, laptops, and mobile.
  • It uses the inkjet printing technology that is less expensive to maintain
  • It offers a market competitive printing quality
  • The price is super-affordable so it will not empty your pockets
Innovative Cartridge-Free PrintingSlightly pricier than other options
Heat-free technology
Easily refillable ink tanks

3. Brother HL-L3210CW Compact Digital Color Printer

Why do we love it?

  • It is equipped with the latest laser printing technology for better quality and durability
  • It comes with the unique auto-duplex feature which helps in printing on both sides.
  • It also supports wireless printing for better accessabillty
  • Also equipped with Amazon dash replacement that helps you keep tabs on your toner
Super fast printingCannot reset toner
Professional quality at affordable ratesHeavy in weight
Variety of paper sizes supported

4. HP OfficeJet Pro 8025e Wireless Color All-in-One Printer

Why do we love it?

  • It comes with a reliable document feeder.
  • Scanning large documents goes a lot more smoothly.
  • Extremely convenient to print with the wireless capability.
  • This printer delivers crisp, beautiful photos that one can use in graphics work.
Wireless setup is easy.Unprofessional tech support
Extremely affordable.The print quality is rather light.
Easy to Use.

5. Canon TR8620 All-In-One Printer

Why do we love it?

  • The printer wakes up to print even when on wifi.
  • The auto turn-off feature works well for us as we may forget to turn it off.
  • Windows detected it and set it up quickly and easily.
  • Installing the 5 ink cartridges is simple, and on-screen beeps and pictures let one know you put them in correctly.
Effortless printing for SD cardThe wifi setup is tricky
Super easy setup
Print from your mobile device

Got your printer? Now, what about a shredder? Check out our guide on the most premium paper shredders under 50.

6. Brother Compact Monochrome Laser Printer

Why do we love it?

  • It features the latest laser printing technology
  • It has wifi, USB, NFC connectivity, so even better connectivity options
  • It also works with Alexa and can be controlled with voice commands
  • This model is the finest for home, office, and classroom use because of its features
Print speeds of up to 32 pages per minuteWireless and wifi setup can be tricky
Flexible paper handlingMonochrome printer output
Dynamic features

7. HP Color LaserJet Pro M479fdw Laser Printer

Why do we love it?

  • The web interface is simple and has everything you could possibly want to set up on a printer.
  • The printer cartridges that came with the printer are good.
  • The printer hardware seems to be very good, output arrives quite fast.
  • Print quality on text is excellent, graphics from web pages and similar are excellent, scans are very good.
Enhanced energy efficiencyHeavyweight
Trustworthy toner cartridgesSet up might be difficult
One year warranty

8. Canon PIXMA TR7520 All-In-One


Why do we love it?

  • It comes with the unique auto duplex feature which enables it to print of both sides simultaneously
  • It offers a Bluetooth, Wifi, USB, and Ethernet connectivity option
  • It gives super-efficient color printer output which is way better than some expensive competitors
  • 4.3″ LCD makes it very easy to operate
Auto 2 sided printingHeavyweight
Easy-PhotoPrint Editor app for creative printing optionsThe printer design is not fluid
Perfect for home office and classrooms

9. Epson Expression Home XP-4100 Small-in-One Printer

Why do we love it?

  • The quick start guide included in the box is easy to read and understand.
  • The print quality is great, and it even does photos well.
  • If the wifi is enabled, then you can print from multiple devices. 
  • This is a great economy printer for your everyday needs.
Best Quality for the priceThe whole unit seems cheap and flimsy.
Inexpensive to maintain
Quick and Easy Setup

Looking for more office supplies? Why not start with the finest office chairs for long hours?

10. HP DeskJet 2755e Wireless Color All-in-One Printer

Why do we love it?

  • Designed wireless to easily access, print, and share resources on a network.
  • Those without a network can connect mobile devices directly to the all in 1 wireless laser printer using wifi Direct.
  • It has an energy-saving feature that automatically turns the machine on when you need it and off when you don’t.
Compatible with HP Smart AppThere is no instruction manual.
Power cord and USB cable included
Monochrome printing

All You Need to Know About Printers:

In such unprecedented times, the majority of professionals, including teachers, are now working from home. Working from home requires a plethora of resources, one of which is a high-quality home office printer. However, when evaluating decent printers for teachers, assess how easy it is to operate, refill cartridges, scan, and load paper. Because many specialists also print and copy documents and color photographs to test performance, image quality, and how noisy the printers are while in use.

This guide features top-performing manufacturers and new models that have received excellent internet reviews. We discovered the finest printers for teachers that, unlike large commercial printers, would fit nicely in their homes, whether they want to use it for personal uses, work, or both.

Types of printers.

Printers are classified into two types: laser and inkjet. Inkjet printers, such as the Brother Inkjet, use ink to print pages, whereas laser printers, such as the HP LaserJet, use laser printing.

It is one of the ideal HP printers for teachers since it prints faster and utilizes toner. Printing using an inkjet printer involves spraying tiny droplets of ink onto the paper. These printers are less expensive than laser printers and can produce clear text files and high-quality photographic shots.


One of the first things on your checklist is evaluating your budget in order to obtain the most excellent printer for teacher home use. There are several low-cost printers on the market that produce high-quality results. Doing your research to know more about the product and checking reviews may genuinely help you understand how the printer operates in real-time and in real life. It may be a long and frustrating search, but you will undoubtedly be satisfied with a purchase that fulfills all of your expectations.

Printing time.

The time it takes for a printer to finish printing is also an important consideration for teachers. A slow printer might lead to decreased productivity and dissatisfaction on your side. We all know how busy teachers are with all of the chores that must be completed daily, and they can’t afford to have a printer slowing them down, can they?

Investing in a high-quality color printer for teachers with adequate speed and good printing quality is a wise decision everyone may make for their jobs.

Paper size.

Many printers can handle a variety of paper sizes and kinds. So, if your printer only accepts A4, you might need to consider upgrading because you can indeed find one for the same price. Even if you don’t require a different size, choosing a device with contemporary features is a good idea.

Numerous teachers make the mistake of purchasing an expensive printer for school work when, in fact, there are many inexpensive printers for school use that may efficiently perform the job just as well as the costly one. All you have to do is research and then invest in the appropriate product.

Wi-Fi Printers.

Printers are now wireless and can connect using cell phones through Wi-Fi. Furthermore, even small-sized printers can have scanner and copier features. If you’re spending more than $200, you should search for a printer with these essential features. Don’t accept anything less.

All such ideal laser printers for teachers include a wireless connection for easy printing and a 250-sheet tray that is adjustable for easy paper handling. However, when it comes to Wi-Fi, you may also use USB or memory cards with them or print directly from your smartphone. This type of printer is excellent for schools since it can often print with a considerable volume of paper and is one of the finest color printers for classroom use.

Warm-Up Time

The very first print of the day is often the most time-consuming. However, other devices take significantly longer to get up and to run. Warm-up time should be between 10 and 20 seconds. The device that takes the longest is regarded as inefficient, which are obviously not suitable printers for the teachers since they are always in a hurry and have tons to do.

Auto Feeder System

You don’t have to manually load papers into the printer or check to see if they’ve entered. Advanced printers will take in the pages without requiring you to manage them. These days, 250-page trays are known to be ordinary.

Multifunction printer.

A multi-function printer in the classroom is ideal because it negates the need to waste hours in the faculty lounge to use the copier or scanner. It can also provide the most bang for your buck.

If a teacher does not make a lot of copies and never scans, they may decide not to buy an all-in-one printer and instead use the school’s device when the need comes up.

A multi-function printer is not required for every teacher, but some may appreciate the ease and freedom it provides. Not to mention the time they will save by not having to stand in line in the staffroom.

3D Printers

One of the most innovative printing solutions that exist is 3D printing, but is 3D printing for teachers is a viable option? Well, to answer this question, it depends on what kind of a teacher you are and whether or not you are affording the printer yourself.

Picture this you have a budget for a printer from your institute. And you want the most innovative printer for printing some real-life models, etc then a 3D printer can be a viable option. However, it cannot perform the simple tasks as your conventional printer, and 3D printing everything, whether it’s assignments or exam papers, is not cost-effective.

So, 3D printers are more of an accessory if you have the extra budget rather than a requirement. In simple words, 3D printers are for printing complex real-life models while utilizing fewer resources for manufacturing them. They are better than the traditional manufacturing methods, but 3D printing for teachers is a big no!

Frequently Asked Questions:

We have compiled a list of a few frequently asked questions that we get from many people.

Is photo-quality printing possible on all printers?

For many teachers, the process of making photo-quality pages is essential. Not all printers, however, can produce photo-quality printouts.

While inkjet printers are better at producing photo-quality prints than laser printers, not all are proficient in doing so.

If photo printing is essential to you, you should invest in a mid-to-high-end inkjet printer. While low-cost inkjet printers can print photographs, the colors will be less vivid, and the images will be of lesser quality.

On the other hand, an inkjet printer may produce excellent pictures.

Which is better, toner or ink?

Ink is cheaper and easier to refill. Toner lasts longer and is more expensive. In terms of quality, they both make good quality prints. But toner might smudge at times.

Which is better, laser or inkjet printer?

The laser printer is quicker and more efficient than the inkjet printer. Inkjet printers are less expensive and ideal for personal use. Due to the use of laser technology, laser prints are more precise. It also eliminates the need to replace cartridges as frequently.

Is it true that printers take a long time to start?

Inkjet printers often have a long start time since the ink must be prepared for printing. The ideal color laser printers perform better in terms of instant printing.

Do inks ever wash out?

Yes, if liquid ink is not utilized, it dries off. To keep the printer running well, you must use it at least once every week.

Will not using my printer for an extended period damage it?

It is preferable to continue using the printer. Or else, it will take much longer to print, and you will spend pages and ink getting it up and going before getting the first actual page.

Purchasing a printer for your classroom is an efficient way to get what docs you want, when you want, without having to answer to upper-level management or observant coworkers. With so many printers on the market, it is sometimes easier said than done to pick the ideal one for your school. That being stated, always look for the ones that fulfill your requirement and then invest in them.

Do you really need Wifi Enabled Printers?

Having a WIFI In your printer can enhance the mobility and accessibility of your printer. You don’t need to take your laptop, mobile, or any other device to the printer to print anything. With just a touch of a button, you can easily print remotely. So, yes, having a WiFi-enabled printer is a better option. Moreover, the good part is, they are not that expensive as well.


With so many printers available in the market, from laser to 3D, digital, and inkjet, and so many brands that offer good printers for teachers, it is easy to get confused. This article will help you choose the right option that will perform optimally according to your needs and wants.

This list includes the most premium color laser printers for teachers, the foremost HP instant ink printers for teachers, the finest laser printers for teachers, discount printers for teachers, and the greatest HP printers for teachers. So why wait around? Choose the printer that serves all your home office, classroom, or at-home teaching needs and buy it now!


Teaching is a hard nut to crack, and a printer is an accessory that makes it a bit easier. So, what are you waiting for get yours now and ease your burden a little!